Our Privacy Policy

Introduction

The Boardman Tasker Charitable Trust (BT) considers that it has a number of Stakeholders who support its charitable objectives, including trustees, donors, authors, publishers, judges, website visitors and other contacts.

• BT is committed to protecting your privacy and security. This policy explains how BT will use your personal data.

• BT will never sell your data. If it becomes necessary and your privacy and security are protected BT may share your data with organisations that provide BT with services, but not with any others. BT will not send you marketing communications.

• BT is the controller for the purposes of data protection law. It is a charity registered in England & Wales (no. 1053494).
  The registered office is at:
  5 Hillside, Chapel Milton, Chapel-en-le Frith, High Peak, Derbyshire SK17 0QQ.

• Enquiries should be directed to The Data Protection Officer at this address or by email to martinwraggclimbs@gmail.com.

Information BT collects

• Personal data that Stakeholders provide when engaging with BT, including name, address, email, telephone, etc. and financial information.

• Your involvement with BT will result in personal data being created about activities and events in which you participate.

• BT does not collect or store information that is sensitive or private.

• Technical information, including the Internet Protocol (IP) address used to connect to the internet, will be automatically collected from visitors to the BT website.

• Similarly information about website visitors, including the full Uniform Resource Locators (URL), length of visit and pages viewed will be collected automatically.

Data Protection

BT use a variety of physical and technical measures to keep your data safe and to prevent unauthorised access to or use or disclosure of your personal information.

• Electronic data is stored on secure computer systems and BT control who has access to it.

• Secure systems are used to process financial data electronically.

• The BT website contains links to other websites. If you use a link you leave the BT website please note that BT does not have any control over that other site and cannot be responsible for the protection and privacy of any information which you provide whilst visiting that site.

Storage

Documentary records are stored variously at the homes of the Secretary, Treasurer and Chair. Electronic data is stored on their personal computer systems, whilst the BT website is hosted and managed by Mountain Creative on behalf of BT.

Some organisations which provide services to BT may transfer data outside of the UK/EU but BT will only allow that if your data is adequately protected.

BT will only use and store personal data for so long as it is required for the purpose(s) for which it was originally collected or to comply with contractual or legal obligations. BT will regularly review information held and delete what is no longer required. However the names of trustees and judges and the periods in which they served, together with the titles of entries submitted to the BT Award in each year, their authors and publishers will form part of the permanent record of the Trust.

Your Rights

• To have your data erased unless it is necessary for BT to retain it for a lawful reason

• To have inaccurate data corrected

• To request what personal data is held about you

• To request further information

• You can complain to BT by contacting the data protection officer.

If you are not satisfied with the response to a complaint or believe your data protection or privacy rights have been infringed you can complain to the UK Information Commissioner’s Office. Details of how to do this can be found at www.ico.org.uk.

Changes

This Privacy Policy will be amended from time to time to ensure it remains up to date. The latest version will always be posted on the BT website.

Our Stakeholders

Legitimate Interests Identified

1. Trust administration

2. Stakeholders benefit from information about BT activities and events

3. Facilitates BT achieving charitable objects

4. Benefits are important to Stakeholders who share BT objectives and the wider community

5. Administration and charitable objects are not possible without data processing

6. Data is not used in any unethical or unlawful manner

Necessity Test

1. Processing is essential to providing public benefit and achieving charitable objects

2. Processing is reasonable and limited to identification of Stakeholders and contact details

3. The aims cannot be realised in a less intrusive manner

Balancing Test

1. Engagement with BT is voluntary.

2. The data processed does not include anything sensitive or private

3. Data is not used in a manner that Stakeholders would not expect

4. Stakeholders are unlikely to object to the data processing or consider it intrusive

5. Processing is unlikely to adversely impact any Stakeholder

6. Data stored does not include any relating to children or vulnerable adults

7. The data processed is the minimum necessary to achieve the aims